Last updated in November 2020
These days, more and more of the professional world in general seems to be moving into the digital realm – in particular, companies are now relying more and more on digital infrastructure, on their web presence, and on modern sophisticated tools and technologies that operate in the digital realm.
In light of this, many companies ranging from major corporate players, to burgeoning start-ups, are making use of everything from virtual mailbox services, to comprehensive cloud services where a lot of essential data ends up being stored.
This is a collaborative post.
Though there are certain understandable concerns about businesses coming to rely heavily on digitisation – including, for example, heightened vulnerability to cyber attack – there are also some good arguments to be made in favour of digitising more elements of your professional life.
Here are just a few reasons why you may want to digitise more elements of your professional life.
- Greater security against physical threats
People often think about digitally stored information as vulnerable to theft and attack – and it is certainly true that high-profile data breaches happen from time to time, and that every digital platform needs to be very mindful of their security, in the light of things such as the rising prevalence of cyber attack.
At the same time, however, there is actually a good argument to be made that you have greater overall security, in many cases, if you have your data digitised rather than if you keep it on a physical hard drive only, or in the form of paper files.
Physical threats – whether by malice or by accident – exist, and often happen with a lot more regularity than people tend to imagine.
Fires, flooding, break-ins, and power surges can all destroy locally stored data.
If your data is digitised, however, and is dispersed on the cloud, these physical threats become essentially redundant.
- Greater ease of accessibility, independent of location
It is often a very advantageous thing for a business to be able to have different team members, at different locations, simultaneously accessing the same data without the need for a complex web of communications and shuttling of information back and forward.
Digitised data is much more easily transmitted – especially when it is synced via the cloud, through one or other of the many services available today which caters to that kind of thing.
Often, you will be able to access essential business data within minutes, more or less independent of location – whether you are travelling to the other side of the world, are just in a different city, or are in your usual office.
- Integration with more sophisticated tools and systems
Increasingly today, there are many different sophisticated tools and systems that allow people to do without the micromanaging and “busy work” that was an essential part of many businesses in the not-so-distant past.
Data that can be effectively integrated with these sophisticated tools and systems can typically stretch a lot further, and can be a lot more directly useful, in a wide variety of different ways.
In other words, digitising data can often be leveraged a lot more effectively and efficiently for the benefit of your business.